Exclusive pharma integration
A new standard for pharmacy management
Automatic sync with the Ministry ledger, instant prescription dispensing, and full traceability. With AURA's modules, pharmacy operations inside odoo become faster, clearer, and more secure.
Unified pharma ecosystem
Full control over traceability and prescriptions
No more switching between portals. Our solution unifies medication traceability, prescription management, and reporting. Install only what you need today, and grow the functionality alongside your business.
Medication traceability
The foundation of the system. Every medication recorded in odoo automatically syncs with the Ministry's database. The system handles lot tracking and keeps you audit-ready on its own — essential for any authorised pharmaceutical company.
- Continuous sync with the Ministry catalogue
- Instant retail sales reporting to the registry
- Automatic tracking of lot price and Root ID
- Automatic stock reconciliation against the Ministry balance
Universal Healthcare prescriptions
Forget manual work on portals. Prescriptions arrive directly in your odoo, and dispensing takes a single click. The system instantly notifies the Ministry once a prescription is dispensed — saving your pharmacists' time.
- Automatic import of electronic prescriptions
- Status management and Ministry feedback loop
- Synced patient and clinic database
- Full audit trail for every dispensed medication
Sponsored prescriptions (odoo Sales)
An odoo Sales extension built specifically for patients enrolled in various sponsored programmes. The system automatically calculates co-payments, prepares the required PDF documentation, and connects sales with accounting.
- Support for multi-party sponsorship models
- Real-time patient balance control
- Ready-made PDF invoices and Excel reports
- Integrated sales, accounting, and inventory
Every system, one workflow
One control centre for your business
Traceability, prescriptions, waybills, and reporting — AURA unifies government services with business processes in a single ecosystem. Our module “translates” complex government regulations into simple workflows inside your odoo.
Automatic tracking of every medication movement
Instant import of doctor-issued prescriptions
Waybills auto-linked to the Ministry balance
Manage insurance and government programmes
ID-based identification and history tracking
One odoo system for all branches
Automatic tracking of every medication movement
Instant import of doctor-issued prescriptions
Waybills auto-linked to the Ministry balance
Manage insurance and government programmes
ID-based identification and history tracking
01 · Ministry ledger
The full transaction spectrum on the registry
The Ministry of Health logs every drug movement. AURA handles automatic declaration for every transaction type — not just retail sales, but any operation the government system requires. Your team works in odoo; the Ministry sees accurate data in real time.
Incoming
Every way medication arrives on the balance.
- Initial Balance
Existing stock recorded when the system goes live.
- Import
Goods received from abroad with a declaration.
- Production
Medications obtained through in-house production.
- Wholesale
Receipt from another pharmacy or distributor.
- Return
Returned by a patient or branch.
Outgoing
Every way medication leaves your balance.
- Wholesale
Sales to another pharmacy or clinic.
- Retail Sale
Automatic reporting from the cash register (POS).
- Temporary Transfer
Medication issued with a return condition.
- Export
Goods leaving the country's borders.
- Production Cost
Ingredients used in the production process.
- Institution Cost
Withdrawn by a clinic for internal use.
Internal
Stock movements between branches and warehouses.
- Internal Transfer
Movement of medications between your own warehouses.
Adjustments
Syncing actual stock with the Ministry's database.
- Write-off
Removing damaged or expired products from the balance.
- Destruction
Removal from the balance with an official destruction certificate.
- Surplus
Recording extra stock found during inventory count.
- Shortage
Writing off discrepancies discovered during inventory.
02 · Auto-report
Retail sales, instantly reflected on the registry
The patient pays, the receipt prints, and in the background AURA automatically creates the transaction, attaches the lot details and submits it to the Ministry. Before the customer pockets their change, the regulator already has the full picture — without any additional action.
Scan
The pharmacist scans the medication. odoo POS instantly pulls product, lot and price details from the Ministry catalogue.
Payment
Cash, card or Apple Pay — whichever payment method is used, the order closes automatically.
Transaction built
AURA generates the retail transaction in the background with the exact lot, quantity and timestamp.
Submitted to the registry
Data is sent to the Ministry of Health. If the connection drops, the system automatically retries until a stable connection is restored.
Confirmed
The Ministry's confirmation is stored alongside the odoo order. The state registry is up to date.
Audit-ready
The sales receipt, POS order and Ministry confirmation merge into a single audit record, available at any time.
03 · Traceability
Full Traceability: From Distributor to Patient
Every lot in AURA is assigned a Ministry “Root ID” — the master key for traceability. This links the entire supply chain, from the initial distributor to the final patient. Need to conduct a recall? Generate a complete patient list in less than a minute.
04 · Native Synchronization
Two Ledgers. One Source of Truth.
Every movement — incoming, outgoing, or internal — is recorded in both odoo and the Ministry's ledger simultaneously. Balance discrepancies are non-existent because they are never decoupled. Want to verify? A single click runs an instant comparison with the Ministry's database. Any correction is made through an official Ministry transaction, ensuring complete transparency.
Sync by Design
Every Ministry-related transaction is written to both ledgers in the same action. There is no manual step to miss.
Instant Validation
The balance comparison tool displays your odoo inventory side-by-side with Ministry data. It’s a secure way to verify data accuracy in seconds.
Official Adjustments
If a discrepancy ever occurs, the correction is handled via an official “Balance Adjustment” transaction, rather than “silent” internal edits.
Accurate from Day One
Upon installation, odoo pulls the Ministry’s current balances and links them instantly. Your balances match perfectly from the very first transaction.
05 · Inventory Day
Internal Counting. Ready-to-Send Transactions.
Your team performs the physical count directly in odoo. AURA automatically analyzes variances and prepares the official Ministry records for you: “Balance Increments” for surpluses and “Stock Deficits” for shortages. The system formats all necessary documents, leaving them ready for your final review and submission with a single click.
Count variances
- Amoxicillin 500mg+2
- Insulin Lispro 100U−2
- Atorvastatin 20mg+4
- Salbutamol inhaler−1
- Metformin 850mg+6
Surplus stock found during inventory — added to the Ministry balance with full Root ID details.
Recognized shortages — deducted from the Ministry balance with specific Lot-level precision.
06 · Universal Healthcare
From Doctor’s Screen to the Patient — Automatically.
The Universal Healthcare program relies on the Ministry’s digital prescription ecosystem. AURA natively integrates your odoo environment with this system. Pharmacists no longer need to access external government portals, manually copy prescription data, or wait for clinic approvals. The entire process is unified, fast, and error-free.
FEFO — Automated Expiry Control
The system auto-populates the lot with the nearest expiration date. Manual overrides are available, though AURA minimizes the risk of human error.
Batch Processing
Process an entire queue of prescriptions in one go. Each item instantly generates a Ministry transaction, a sales order, and a corresponding invoice line.
Automated Clinic Verification
AURA automatically queries the Ministry for clinic approvals. The loop closes autonomously, eliminating the need for manual follow-up calls.
Split Billing & Co-payment
Smart distribution of costs: the government’s portion is automatically invoiced to the sponsor, while the patient’s share is handled at the POS.
Strict Validation Rules
Prevent errors before they happen. AURA blocks the issuance of rejected, expired, or inactive prescriptions at the moment of processing.
Official Corrections with Full History
Need to fix a mistake? Correct transactions through official forms. Every change is tracked and stored for complete audit transparency.
07 · Sponsored Sales
Native Sponsorship Management within Sales Orders.
An advanced extension for odoo Sales. Add as many sponsors as needed to a single order — the system automatically calculates percentage-based or fixed discounts from the total, leaving only the balance for the patient. Workflows that previously required manual post-sale processing (inventory movements, Ministry reporting, and accounting entries) are now triggered instantly upon order confirmation. All within the standard Sales interface, no separate workflows required.
Before · After
How complex processes become simple with AURA.
Real-world impact and measurable time savings — based on data from companies currently operating on the AURA ecosystem.
Retail Sales
Every sale requires manual data entry into the Ministry portal. Pharmacists waste significant time toggling between different screens and systems.
Scan, pay, print. The Registry updates automatically in the background. Your team is immediately free to serve the next customer.
Universal Healthcare Speed
Manually downloading prescriptions from the portal, re-typing them into odoo, and searching for the correct lots by hand.
Prescriptions are already in odoo, organized by patient. The system auto-fills the best lot using FEFO logic. Dispensing is ready with one click.
Insured Patient
Searching for insurance details, manually calculating co-payments, and handling tedious paperwork and manual receipts.
Sponsors are pre-linked to patients. Co-payments are calculated automatically. Professional PDF invoices and receipts are generated instantly.
Receiving Inventory
Re-typing distributor invoices and manually uploading lots, expiry dates, and prices to the government portal.
Scan the RS tax invoice. All data, including Root IDs, populates automatically. The Ministry is notified and synchronized in seconds.
Inventory Day
Manually comparing physical stock counts between odoo and the Ministry portal. Manually reporting each discrepancy.
Inventory is performed directly in odoo. The system automatically prepares adjustment and deficit records for the Registry. Managers simply review and approve.
Batch Traceability
Searching through paper archives and calling branches for days to identify patients who received a specific batch.
Enter the lot number. The system generates a complete list of patients, clinics, and dispensing dates in under 60 seconds.
Annual Audit
Sifting through papers and portal exports for days to reconstruct lot histories and prescription trails for auditors.
Download a comprehensive audit log. Access every prescription, lot, and Ministry confirmation in seconds with a fully exportable report.
Extensions
Small modules that drive massive efficiency.
Built around three core pillars, AURA deploys targeted extensions designed to automate the manual, repetitive tasks that used to slow your team down.
POS Automation
Every receipt is mirrored in the Ministry registry the moment a sale is closed. Zero redundant clicks for the pharmacist.
Inventory Adjustment
Physical counts are automatically converted into official surplus or deficit transactions. Managerial review included.
Balance Validation
A secure tool to cross-reference odoo inventory with Ministry data. Instantly identify exactly which lots require attention.
RS Bridge
Tax invoices from the Revenue Service are automatically linked to Ministry transactions, populating Root IDs upon stock receipt.
Contextual Contacts
Granular access control: pharmacists see patients, procurement sees vendors, and finance sees sponsors. All in one unified database.
Real-time Lot Visibility
Live tracking of stock availability. Automated FEFO (First Expired, First Out) sorting ensures optimal inventory rotation.
Why us
Pharmaceutical ERP, Built to State Standards.
While other systems manage inventory, AURA provides a unified business environment that synchronizes Healthcare Ministry registries, medication administration modules, and RS integration.
The Georgian Pharma Standard
AURA is engineered for local compliance: Root ID traceability, RS synchronization, and automated prescription validation are built-in features. A single source of truth that ensures your business stays fully aligned with state regulations.
Comprehensive Regulatory Compliance
The system supports all Ministry-regulated processes: import, production, internal transfers, export, returns, and Inventory Write-offs. Every operation is processed in the background, ensuring full compliance with state standards.
Audit-Ready by Design
Every transaction and lot is timestamped and verified automatically. Auditors receive clean exports, while pharmacists are freed from manual data recovery thanks to our secure validation protocols.
Your End-to-End Technology Partner
We develop and maintain all integrations in-house. When Ministry regulations evolve, AURA adapts automatically. As Georgia’s premier odoo partner, we support every line of your business-critical operations.
FAQ
Frequently Asked Questions
Personalized Consultation
Book a meeting with AURA experts. Discuss your company's specific requirements and evaluate how odoo's architecture aligns with your operational workflows based on real use cases.